Menu of Services Offered

Here are some of the services COW provides to one statewide association. A more complete list of services offered may be found on the “About COW” page on this site.

Maintaining a current membership database for use in all mailings and broadcast emails to the members and make available such lists to the Association President/Board an unlimited number of times per year.

Perform all clerical and administrative functions associated with Associatioin office including maintaining and updating the data bases, regularly reviewing and recommending updates for the website (where applicable), and responding (under the direction of the President/Board) to telephone calls, e-mails, and faxes that are sent to the Association.

Provide separate email address and distribute incoming emails to appropriate officer or board member(s).

Unlimited broadcast emails to members as approved by President or assignee.

Perform all clerical and administrative functions associated with membership.

Prepare and distribute ballots for elections, collect elections results, tabulate elections results and report outcome to President.

Prepare and distribute up to three (3) special mailings to Association members per year.

Prepare Association newsletters. Each newsletter may be up to 12 pages in length. Specifics of this service are as follows:

• One person will email or otherwise make available to COW electronically the full content of each newsletter. This transfer should include, in a single document, all articles/components to be included in the newsletter along with a suggested headline for each component/article.
• Within one week of receiving the copy, COW will layout, print, fold, wafer-seal, address, affix postage and mail the final newsletter. This process will be extended by whatever time, if any, a member or members of an editorial committee uses to review the newsletter layout before it is printed.



 

Financial Function


Perform all clerical and administrative activities associated with bookkeeping for the Association such bill paying, check-writing, maintenance of financial records, and preparation of reports for the Board of Directors.

 

Division Web Site (re)Design


We can design or redesign your web site to meet your specifice needs.

 

Web Site Maintenance

This service keeps your web site up-to-date! Using text provided electronically by your President or assignee, COW will quickly add or change copy while removing obviously out-dated material.


Annual Conference Logistics

Perform all clerical and administrative functions associated with Conferences including layout, printing and mailing of materials and tracking registrations. This would also include printed (and/or electronic) master lists for attendees of full conference and individual workshops, meals, receptions, etc.

For an additional fee, both Le and Bob Jordan will attend and supervise the registration process as well as troubleshoot logistics with the host facility.

 

Telephone Service

COW can also to take your Association's phone calls. We will answer questions we are equipped to answer and pass other questions on to a specified Board member.

In some cases it might be most cost effective, and otherwise preferable, to have a watts line so your callers are not expected to make a long distance call or even know they are calling an out-of-state number.

Whenever possible we would relay messages and questions by email to a specified Board member of your Division to hold costs down.